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5-4 Time Guardian Series – Employee Administration
Personal Tab
From the Employees screen, click on the Personal tab and the following type of screen will
appear:
Gender: Male or Female.
Soc. Sec. No.: The employee’s 9-digit social security number (first 5 digits masked).
Birth Date: The employee’s birth date (MMDDYYYY).
Marital Status: The employee’s marital status (Single, Married, Divorce, or Widowed). Default is
Not Specified.
Educational Level: The employee’s education level (Elementary, High School, Some College
(No Degree), Associate, Bachelor, Masters, or Doctorate). Default is None Specified.
IM Password: Only available if Events Notification module is activated.
Confirm IM Password: Only available if Events Notification module is activated.
Contact Tab
From the Employees screen, click on the Contact tab and the following type of screen will
appear to enter employee contact information (see figure).
- Time Guardian 1
- Thank you… 2
- Table of Contents 5
- Chapter 1: Introduction 9
- Requirements 11
- Setup Wizard 11
- Registration 12
- Amano Customer Support 12
- On-Line Help 12
- E-Mail Support 12
- Software Upgrades 13
- Chapter 2: Installation 15
- Chapter 3: Setup Wizard 25
- Highlighted Fields 27
- Icon Toolbar 27
- Using the Setup Wizard 27
- Define your Company profile: 28
- Overtime Rules 42
- Rounding Rules 47
- Meal Rules 49
- Employees Schedule 64
- Employees Labor Level 64
- Employees Certification 65
- Employees Benefit 66
- Employees Web Access 67
- Employees Wages 68
- Employees Nexus220 68
- Employees AmanoNet 69
- Chapter 4: Daily Use 83
- Layout Appearance 84
- Title Bar 84
- Menu Bar 85
- File Menu 85
- Edit Menu 85
- Help Menu 86
- Tree View 87
- Table View 88
- Timecard Colors 88
- Holiday Formulas 89
- Adding Employees 91
- General Tab 92
- Personal Tab 94
- Contact Tab 94
- Assignments Tab 95
- Schedule Tab 96
- Labor Level Tab 97
- Wages Tab 97
- Nexus 220 Tab 98
- AmanoNet Tab 98
- Global Apply 99
- Assignments – Global Apply 100
- Scheduling – Global Apply 101
- Labor Level – Global Apply 101
- Certification – Global Apply 102
- Cost Rate – Global Apply 102
- Billable Rate – Global Apply 103
- Benefit – Global Apply 104
- Web Access – Global Apply 104
- Deleting Employees 105
- Editing Employees 106
- Timecard Module 107
- Punches Tab 109
- Overrides Tab 110
- Adjustments Tab 111
- Icons/Commands 114
- Grid Navigation 115
- Hot Keys 116
- Adding Punches 116
- Authorizing Payroll Export 118
- Global Timecard Edit 118
- Chapter 7: Communications 125
- Chapter 8: Recalculate 127
- Chapter 9: Output Group 129
- Creating a Report Profile 130
- Audit Report 137
- Employee Report 138
- Schedule Posting Report 138
- Schedule vs. Actual Report 139
- Exceptions Report 139
- Historical Hours Report 140
- Hours Summary Report 140
- Unauthorized Hours Report 141
- Labor Analysis Report 141
- Presence Report 142
- Tips Report 143
- DeAccrual Balance Report 143
- DeAccrual History Report 143
- Running a Report Profile 144
- Payrolls Module 144
- Creating a Payroll Profile 144
- Generating the Payroll File 160
- Part A - Configuration 161
- Part B – Employee Exchange 161
- Part C – Payroll Export 163
- QuickBooks Auto Integration 167
- Import Module 173
- Creating an Import Profile 173
- Export Module 176
- Creating an Export Profile 177
- Auto Process Module 178
- Holidays 184
- Creating a Holiday Group 185
- Creating a Pay Class 189
- Pay Codes 193
- Shift Overtime 200
- Outside Shift Overtime 202
- Daily Rules 205
- Daily Overtime 205
- Period Overtime 207
- Pay Class 210
- Weekly Overtime 210
- Consecutive Overtime 212
- Range Overtime 214
- Pay Class Schedule 220
- Template Schedules 221
- Auto Schedules 222
- Template Schedule 223
- Schedule Timeline 225
- Schedule Coverage 225
- Individual Schedule 230
- Schedule Icons 237
- Assigning Advanced Schedules 237
- Edit User Defined 239
- Schedule Rotation 240
- Creating a Import Profile 244
- Reports About Scheduling 247
- Exceptions 249
- Fixed Meal Template 252
- Flexible Meal Template 255
- Break Credit 265
- Point always moves 269
- Grace Rounding 271
- First IN/Last OUT 271
- All IN/OUT 273
- Open Schedule 273
- Transfer Rounding 274
- Hour Rounding 274
- Break/Meal Rounding 276
- 08:00 AM 277
- 05:00 PM 277
- Schedule 277
- Rate Setup 284
- Combined Cost Rates 286
- Combined Billable Rates 289
- Rate Templates 291
- Weighted Average Rate of Pay 293
- Using Access Control Module 300
- Nexus 220 Integration 300
- Configuring Nexus 220 302
- AmanoNet 304
- Configuring AmanoNet 7.6 306
- Login (Web) 313
- Supervisor Web Access 314
- Schedule (Web) 314
- Template Schedules (Web) 315
- Auto Schedules (Web) 316
- Creating A Schedule (Web) 317
- Schedule Rotation (Web) 319
- Timecard Grid (Web) 322
- Punches Tab (Web) 323
- Information Indicators (Web) 324
- Individual Schedule (Web) 324
- Adjustments Tab (Web) 325
- Overrides Tab (Web) 326
- Totals (Web) 328
- Icons/Commands (Web) 329
- Preferences (Web) 330
- Adding Punches (Web) 334
- Editing Punches (Web) 334
- Deleting Punches (Web) 334
- Schedule Override 335
- Overtime Authorization 336
- Zone Codes 338
- Qualification Rules 339
- Zone Award 341
- Creating a Zone Differential 344
- Creating an IM Profile 352
- Configuring the IM Server 355
- Configuring the IM Client 358
- First Time Setup 358
- Benefit Tab 361
- Using the User/Group Module 364
- User Accounts 366
- NLM Setup Wizard 377
- Using the NLM Setup Wizard 377
- Employees General 382
- Employees Personal 383
- Employees Contact 384
- Employees Assignments 384
- Employees Access 385
- Network Module (NLM) 394
- Communications Module (NLM) 395
- Reports Module (NLM) 396
- Upgrading to Time Attendance 402
- Glossary 403
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